Event Set Up & Day of Coordinator

Planning something special?

Whether it’s a relaxed backyard baby shower or a luxury hens weekend in an Airbnb, we handle the details so you can focus on the fun. From dreamy room setups and grazing tables to fridge stocking and personalised styling, our beautifully curated packages are designed to wow your guests and make hosting effortless.

  • Small, beautifully packaged gifts your guests will love to take home and treasure. Perfect finishing touch for weddings, baby showers, hens parties, and corporate events.

    Examples of Favours:

    • Mini jars of local honey or jam (50–100g)

    • Travel-size scented candles or tealight sets

    • Personalized chocolates or gluten-free baked treats

    • Small potted succulents or dried flower posies

    • Custom thank-you cards or branded tags

    Packaging Options

    • Branded gift bags, elegant boxes, or delicate organza pouches

    • Finished with ribbons or twine and custom event tags

    Pricing

    • Basic Favours (e.g., chocolates, candles): From $8–$12 per guest

    • Premium Favours (e.g., jars, succulents, personalized items): From $15–$25 per guest

    Pricing includes sourcing, custom packaging, delivery, and setup at your event.

  • Thoughtful care packs to help guests feel refreshed after celebrations

    Basic Care Kit
    Includes: mini water or electrolyte sachet, herbal tea or coffee sachet, small snack, personalized note, simple packaging
    Price Range: $12 – $18 per guest

    Deluxe Care Kit
    Includes everything in Basic, plus: mini skincare items (lip balm, hand cream, face mist), eye mask or cooling gel patches, hangover remedy sachets or vitamin C tablets, upgraded packaging
    Price Range: $25 – $35 per guest

    What this covers:

    • Product sourcing (quality mini items and snacks)

    • Custom packaging (branded pouches or kraft boxes with ribbon/stickers)

    • Assembly time and labor

    • Delivery and event setup

  • All packages are designed for 2 guests — extra guests can be added.
    Delivery, setup, and collection are included.

    Happy Birthday Package — From $185
    Celebrate with style in the comfort of your hotel or Airbnb room.
    Includes:

    • Mini birthday cake (6-inch) with candle

    • Gourmet cheese & charcuterie grazing board (serves 2)

    • Sparkling non-alcoholic wine (375ml) or fresh juice

    • Birthday balloon bouquet or small floral posy

    • Personalised birthday card with your message

    Marry Me Proposal PackageFrom $245

    Create the perfect intimate “yes” moment.
    Includes:

    • Chocolate-covered strawberries

    • Elegant cheese & charcuterie board with nuts & fruit (serves 2)

    • Sparkling wine or premium non-alcoholic bubbles (375ml)

    • Rose petal scatter & candlelight setup

    • Hand-tied fresh flower bouquet

    • Custom “Will You Marry Me?” signage or keepsake card

    Bridal Celebration PackageFrom $220

    An indulgent, elegant send-off for the bride-to-be.
    Includes:

    • Deluxe dessert platter

    • Fresh fruit & cheese grazing board (serves 2–3)

    • Sparkling non-alcoholic wine or mocktail kit

    • Floral arrangement & themed decorations

    • Custom “Bride to Be” signage or sash (optional)

    I Love You Romantic PackageFrom $195

    A beautiful surprise to say “I love you.”
    Includes:

    • Chocolate fondue set with strawberries & marshmallows

    • Mini cheese platter & fresh fruit (serves 2)

    • Sparkling non-alcoholic wine (375ml)

    • Rose petals & candlelight setup

    • Personalised love note card

    Optional Add-Ons:
    Extra guests, luxury flowers, dessert towers, custom signage, or full picnic setups.

  • Option 1: Seamless Arrival – A Fully Stocked Fridge

    Imagine stepping into your Airbnb or holiday home to find the fridge and pantry already filled with your chosen groceries, perfectly organised and ready to enjoy. No errands. No queues. Just effortless convenience.

    With our Premium Fridge Stocking Service, you select your groceries online. We will handle everything else. From collection to delivery to meticulous stocking, we ensure your space feels welcoming the moment you arrive.

    How it Works

    1. Book your service for your preferred date and time.

    2. Place your online pickup order at your chosen supermarket (instructions provided upon booking). You select and pay for your items.

    3. We collect, deliver, and beautifully arrange your groceries in the fridge and pantry, ready for your arrival.

    Pricing

    • As an add-on with decorating service: from $150

    • Standalone luxury stocking service: from $200

    *Travel within 20km of Melbourne CBD included. Additional travel fees apply beyond this radius.

    *Food and beverages are purchased separately by the client. Bookings/Orders that contain alcohol must be 18 years of age or older with valid ID.

    Option 2: Curated Fridge & Pantry Stocking for Gatherings
    Hosting has never been easier. Whether it’s a baby shower, hens weekend, or an intimate celebration, our Concierge Pantry Service ensures your guests are welcomed with beautifully arranged, ready-to-enjoy snacks, drinks, and essentials. Thoughtfully curated and tailored to your preferences, it’s entertaining, without the stress.

    What’s Included (Sample Selection):

    • Fresh seasonal fruit & vegetable platters

    • Gourmet dips, crackers & artisanal breads

    • Handcrafted sweet treats, chocolates & petit desserts

    • Nutritious snacks (nuts, popcorn, dried fruit)

    • Breakfast essentials (pastries, granola, yoghurt alternatives)

    • Premium non-alcoholic beverages (sparkling water, juices, mocktail mixers)

    • Customisation available for dietary needs and personal tastes

    Pricing

    • Small Gatherings (up to 10 guests): $250 – $320+

    • Medium Gatherings (11–20 guests): $400 – $550+

    • Large Gatherings (20+ guests): $700+

    Additional Notes

    • Custom dietary requests (vegan, allergy-safe): +$30–$60

    • Delivery & setup within 20km of Melbourne CBD included; additional travel fees apply for locations beyond.

    • Alcoholic beverages not provided in this option.

  • For up to 15 guests | 3–4 hours | You bring the food & drinks – we bring the wow factor

    Transform your space into a picture-perfect celebration without lifting a finger. Whether it’s at home, a park, or your Airbnb, we’ll style and set the scene so all you have to do is arrive and enjoy.

    What’s Included

    Pre-Event Styling Consultation

    • 1x virtual or phone consultation to confirm your theme, colour palette, and layout.

    • Personalised mood board so you can see your celebration come to life before the day.

    Main Event Styling(choose one focal area)

    • Low picnic tables or folding tables (depending on location/comfort)

    • Cushions, rugs, tablecloths or linen runners

    • Vases with faux florals, dried florals, or fresh florals upgrade available

    • Cake stands, trays, and styling risers for beautiful presentation

    • Themed signage (e.g., “Welcome Baby”, “Oh Baby”, “Happy Birthday”)

    Balloon Garland Feature

    • 2–3 metre balloon garland in your chosen colour scheme (custom-designed for your space)

    Gift or Dessert Station Styling

    • A dedicated table styled with linen, decor, and display stands to suit your theme

    Full Setup & Packdown Service

    • 1–2 team members onsite before guests arrive for full styling

    • Packdown after your event (same-day unless otherwise arranged)

    Personal Touches

    • Incorporation of your own DIY signage, photos, or games if you wish

    • Colour-coordinated styling details to tie the look together

    Packages:

    • Simply Styled – $450
      standard inclusions

    • Styled & Statement – $550
      full decor, with 2–3m garland

    • Styled Luxe – $650
      premium decor, larger florals, full-impact setup

    Optional add-on:

    • Extra balloon length – $40–$60 per meter

    • Additional styled area (e.g., photo backdrop, extra lounge space) – $120–$200 each

    • Fresh florals upgrade – $150+

  • For 15–25 guests | Full service setup and food prep
    Beautifully styled, fully stocked, and stress-free — perfect for celebrating the mum-to-be at home, in the garden, or at your Airbnb.

    Package 1: Sweet & Simple Styling - $850.00
    Includes:

    • Includes:

      • Styling consult to choose theme, palette & vibe

      • Setup of one main space (picnic table, garden lounge, or indoor setting)

      • Table styling: runners, cushions, florals, candles, signage, servingware

      • Use of themed décor and tableware

      • Bar cart or drink station styling

      • Balloon garland (up to 3m) or streamer backdrop

      • Team for setup, styling touch-ups & packdown

    Package 2: Styled & Stocked Celebration — from $1,350
    Up to 20 guests | 4–5 hour service
    Includes everything in Sweet & Simple Styling, plus:

    • Additional area styled (e.g. lounge seating, entryway, bar station)

    • Pantry & fridge stocked with:

      • Sparkling waters, juices, soft drinks

      • Finger foods: seasonal fruit, dips, crackers, sweet treats

      • Special baby-themed desserts (cupcakes, cookies)

      • Bathroom stocked with: Hand soap, tissues, fresh flowers, hand towel, room spray, essentials basket

      • Fully styled baby gift table or wishing well setup

      • Welcome grazing platter for guests on arrival (feeds 10–15)

    Package 3: Full Service Baby Shower Bliss — from $1,950
    For 15–25 guests | Full service setup, styling, stocking & hosting
    Includes everything in Styled & Stocked Celebration, plus:

    • Balloon garland (3m+) & additional themed signage

    • Vendor arrival coordination (cake delivery, balloon install, etc.)

    • Staff onsite for up to 3 hours during event for:

      • Food & drink restocking

      • Guest service

      • Styling touch-ups

    Optional add-ons:
    Dessert tower, DIY flower crown station, personalised signage, next-day cleanup

  • Up to 15 guests | Perfect for 3–5 hour celebrations
    Bring your hens party vision to life with a beautifully styled space that’s perfect for sipping, laughing, and taking those all-important photos. Whether it’s indoors, in the garden, or at your Airbnb, we’ll create a setup that wows your guests and feels completely “you”.

    Your Luxe Celebration Styling Includes:

    • Styling Consultation
      We’ll meet (virtually or in-person) to choose your colour palette and vibe — from boho and floral to disco glam.

    Main Space Setup (choose one)

    • Luxe picnic table with floor seating

    • Airbnb or private dinner table setting

    • Relaxed garden lounge with low tables

    Luxe Styling Touches

    • Balloon garland or streamer install (up to 3m)

    • Themed tablecloths or runners

    • Cushions & floor seating

    • Floral arrangements

    • Candles, signage, drink trays, servingware

    • Bar cart or drinks station setup

    • Themed signage ("She Said Yes", "Bride Tribe", "Let’s Get Toasted" etc.)

    Stress-Free Experience

    • Professional team for full setup, styling touch-ups, and packdown

    Optional Add-Ons

    • Cocktail bar kits or cocktail catering

    • Grazing table or individual grazing boxes

    • Personalised gift boxes or favours

    • Photo backdrop & props

  • For 10–20 guests | 1–2 days | Airbnb or Private Home
    Transform your hens weekend into a seamless, beautiful, and stress-free celebration — from the first welcome toast to the Sunday morning wind-down.

    Tier 1 – The Essentials
    from $1,250 for 10 guests, +$65pp for extras

    Perfect for a simple, beautifully styled hens weekend with light food and drink inclusions.
    Includes:

    • Planning call & styling timeline

    • Pantry & fridge stocked with snacks & brunch items (pastries, granola, fruit, dips, chocolates)

    • Non-alcoholic drinks (sparkling water, juices, mixers)

    • Welcome signage & small floral touches

    • Styling of 1 area (e.g. dinner table OR welcome setup)

    • Use of Good Food Grazing decor (props, cushions, candles)

    • Stylist onsite for up to 2 hours + pre-event delivery & collection

    Tier 2 – The Styled Escape
    from $1,950 for 12 guests, +$75pp for extras

    A more styled, pampered weekend with extra décor and multiple spaces transformed.
    Includes everything in Tier 1, plus:

    • Styling of up to 2 areas (e.g. Friday night dinner AND Saturday brunch setup)

    • Larger floral arrangements & entry balloons

    • Bathroom pamper station (robes, masks, bath salts, slippers where suitable)

    • Welcome grazing platter (feeds 10–15)

    • Snack shelf fully stocked (chips, popcorn, chocolates, dips)

    • Stylist onsite for 3–4 hours + full pack-down the next day

    Tier 3 – The Luxe Weekend
    from $2,850 for 15 guests, +$85pp for extras

    Full-service styling, stocking, and pampering, every detail handled.
    Includes everything in Tier 2, plus:

    • Expanded pantry & fridge stocking (mocktails, sparkling water, juices, mixers, extra snacks)

    • Enhanced welcome moment: Large grazing table or styled platters

    • Additional décor pieces such as neon sign, bar cart, candle displays

    • Premium floral styling in multiple rooms

    • Bathroom stocked with luxury essentials basket & fresh flowers

    • Vendor coordination (cake delivery, balloon install, activity setup)

    • Next-day recovery station with fresh pastries, juice, and snacks

  • Sleepwear & Accessories

    • Pajamas (set): $40 – $120 per set (depends on fabric & brand)

    • Fluffy slippers: $25 – $50 per pair

    • Embroidered duffle bag: $45 – $90 each (custom embroidery adds cost)

    • Robe: $70 – $150 each (silk/satin premium option costs more)

    Party Supplies

    • Extra long sparklers: $8 – $15 per pack (10-20 sparklers)

    • Biodegradable confetti cannons: $12 – $25 each

    • Proposal candles: $25 – $60 each (depends on size & customisation)

    • Customised sashes: $25 – $50 each (printed or embroidered)

    Activities and Classes
    DIY Classes (per person): $65 – $120
    Flower crowns, painting, cake decorating, cocktail making, charcuterie boards

    Additional experiences (group pricing varies):

    • Pole dancing (per person): $70 – $120 per session

    • Life drawing: $50 – $90 per session, per person

    • Treasure hunt (group): $200 – $400 total

    • Pamper spa session: $90 – $150 per person

    • Cocktail making: $80 – $130 per person

    • Winery tour: $100 – $180 per person (including transport & tastings)

Request a Quote!
  • The Little Luxe Touch Your Guests Will Love
    1 kit per bathroom — perfect for up to 50 guests

    Surprise and delight your guests with a thoughtfully curated bathroom amenity kit. Styled in a coordinating basket or timber tray with a “With Love, From the Couple” tag, or personalised monogram. Upgrade to luxe apothecary jars, gold signage, or individual guest packs for an extra elegant touch.

    What’s Included:

    For Her:

    • Deodorant spray or natural roll-on

    • Mini hairspray

    • Bobby pins & hair ties

    • Clear nail polish & nail file

    • Mini pack of tissues

    • Hand cream

    • Safety pins & fashion tape

    • Mints or gum

    • Pain relievers (e.g. Panadol sachets)

    • Tampons & liners

    • Stain remover pen

    • Band-aids

    • Perfume mini or spritz (optional upgrade)

    For Him (if setting up a dual bathroom):

    • Deodorant spray

    • Hair gel or styling wax

    • Mints or gum

    • Comb

    • Pain relievers

    • Band-aids

    • Hand sanitiser

    • Tissues

    • Safety pins

    • Toothpicks

    Pricing:
    Standard Kit — from $110.00
    Deluxe Kit (glass jars + personalised tags) — from $150.00

    Add-ons:

    • Extra guest coverage (over 50 guests): +$20 per 20 guests

    • Framed signage or mirror display: +$25

    • Refill kit (for 6+ hour events) : +$40

    • Dual His & Hers Setup: +$80

  • Personalized signs, menus, and seating charts designed and printed.
    Coordinate your event branding with professional, themed printed materials.
    Includes:

    • Up to 3 custom A4 or A3 signs (e.g., welcome sign, grazing menu, bar list)

    • Basic graphic design tailored to your theme

    • Printing on stock or foam board

    • Pickup or delivery included (within 20km)

    • Add-on options: seating charts, menus, place cards

    Pricing Guide:

    • Base package (3 signs + design + print): from $250

    • Additional signs or menus: $40–$60 each

    • Seating charts: from $80

    • Place cards: from $3 each (depending on quantity & design complexity)

    • Delivery outside 20km: additional fee applies

  • Relax and enjoy your event — we’ll handle the cleanup.
    Our team will efficiently dismantle decor, pack up all equipment, and ensure the venue is left spotless. Perfect for busy hosts who want to avoid the hassle at the end of a celebration. Available as a standalone service or added to any package for peace of mind.

    Includes:

    • Return to venue at agreed time

    • Pack down all decor, signage, styling elements

    • Collection and safe return of personal and/or hired items (additional costs may apply)

    • Light clean/tidy of event area

    • Disposal of general waste (using venue bins only)

    Standalone Services:

    • Small Event - up to 50 guests/under 2 hrs pack down: $180–$250

    • Medium Event - 50–120 guests/2–3 hrs: $250–$350

    • Large Event - 120+ guests/3–4 hrs: from $350+

    Additional Costs:

    • $40–$50 per staff/hour if additional hours or staff are required

    • $50–$80 to account for unsociable hours

  • Fun & Supervised Kids’ Play Area
    Keep your little guests happily entertained with a safe, engaging, and thoughtfully styled play space. Perfect for family-friendly events, weddings, and celebrations where parents want to relax knowing the kids are having fun.

    Includes

    • Styled soft play area and picnic rug corner

    • Age-appropriate games, toys, and colouring books

    • Low tables and cushions

    Additional Options:
    - Bubble machine
    - Baby change facility
    - Portable Playpen with activities
    And more by request!

    Pricing Guide:

    • Basic Play Area Setup: from $250

    • Supervision by WWCC-certified staff: +$150 for 2 hours

    • Snack or grazing box add-on: $15 per child

    • Additional options priced individually

  • Event Design Guidance - Bring Your Vision to Life
    Perfect for DIY hosts who want professional input without full event management. Receive personalised advice on colour schemes, themes, décor, and styling to make your event uniquely yours.

    What’s Included:

    • Initial Consultation (60–90 minutes):
      Discuss your vision, preferences, and event goals either in person or via video call.

    • Custom Mood Board & Colour Palette:
      A personalised digital mood board showcasing décor styles, colour schemes, and theme ideas tailored to your event.

    • Decor & Styling Recommendations:
      Suggestions for furniture, lighting, flowers, table settings, and other key décor elements.

    • Vendor Recommendations:
      Access to trusted local vendors for rentals, florists, signage, and more.

    • Styling Checklist & Tips:
      Practical advice on sourcing, setup timing, and DIY styling best practices.

    • Follow-Up Q&A:
      One follow-up email or call to clarify any styling questions before your event.

  • Partial Planning & Limited On-the-Day Support
    Ideal for hosts who want expert guidance through key planning stages and some hands-on help on the day, without the cost of full event coordination. We’ll manage vendor communication, create a detailed timeline, and provide essential on-the-day support to keep your event running smoothly.

    What’s Includes:

    • Initial planning call (up to 1 hour) to understand your vision and needs

    • Custom run sheet/timeline tailored to your event flow

    • Vendor contact handover and liaison prior to the event

    • Up to 3 hours of on-the-day assistance (setup, timeline checks, vendor management)

    • One pre-event site visit if required

    Pricing Guide:

    • Partial Planning & On-the-Day Support: from $650

  • Beautifully Styled Event Setup - You Run the Day
    Perfect for clients who want to manage the event flow themselves but expect flawless, professional décor delivered and installed with care.

    What’s Included:

    • Pre-event phone consultation to confirm your vision and venue layout

    • Full setup of tablescapes, signage, balloons, florals, and props (in collaboration with your chosen suppliers)

    • Use of Good Food Grazing décor inventory — including cake stands, risers, baskets, picnic cushions, and more

    • Travel to venue within a 20km radius (additional fees apply beyond this)

    Please note: Pack-down is not included but can be added as a separate service for your convenience.

    Pricing Guide:

    • Styled Setup Service: from $650 (depending on event size and complexity)

    • Pack-down Add-On: from $150

  • Beautifully Styled Setup - Relax & Celebrate
    Let us bring your vision to life with beautifully styled décor and seamless setup. Perfect for intimate gatherings and small to medium events, this package transforms your space with themed decorations, coordinated supplier deliveries, and full styling, so you can focus on celebrating while we handle the details.

    What’s Included:

    • Pre-event consultation to confirm your theme, layout, and styling preferences

    • Setup of all client-provided décor (balloons, signage, florals, centrepieces).

    • Styling of tables, gift stations, bar carts, dessert or grazing areas

    • Use of Good Food Grazing’s décor items like picnic rugs, baskets, tablecloths, risers, and vases (additional costs may apply)

    • Coordination with vendors for delivery timing and setup logistics

    • Full setup and styling completed before guest arrival

    • Basic floor plan layout and styling flow

    Please note: Pack-down is not included but can be added as a separate service for your convenience.

    Ideal For:
    Hosts who want a professionally styled event space ready to go, while managing the rest of the event themselves.

    Pricing Guide:

    • Styled Setup Package: from $750 (depending on event size and complexity)

    • Pack-down Add-On: from $150

  • Complete On-the-Day Coordination — Relax & Enjoy Your Day
    Enjoy peace of mind knowing every moment is expertly managed. Perfect for weddings, elopements, styled corporate events, and larger celebrations, this package includes everything in Essential Setup plus dedicated on-the-day coordination. We’ll liaise with vendors, manage your timeline, and handle last-minute needs so your day flows seamlessly from start to finish.

    What’s Included:

    • One planning meeting (60–90 minutes), in-person at the venue or virtual

    • Creation of a detailed event timeline/run sheet

    • Vendor coordination during the week leading up to your event

    • Full on-the-day coordination (up to 8 hours), including:

      • Vendor check-ins and troubleshooting

      • Timeline and flow management

      • Cueing speeches, music, and transitions

      • Styling oversight to ensure your vision is realised

      • Guest or bridal party support (e.g., moving people between areas)

      • Setup assistance with décor and signage, if needed

      • Emergency kit for last-minute fixes

    Best for: Weddings, elopements, styled corporate events, and anyone who wants to actually enjoy their day stress-free.

    Best For:
    Couples and hosts who want to truly enjoy their special day stress-free, knowing every detail is expertly handled.

    Pricing Guide (Melbourne):

    • Full On-the-Day Coordination: from $1,200

    • Pack-down Add-On: from $180

    • Grazing Tables, Dessert Table & Food Styling

    • Personalized signage and theming

    • Additional decor elements (e.g., fairy lights, custom balloons)

    • Tailored packages to suit your budget and vision

Event Set Up & Wedding Day Coordination Packages

Make your special day effortless and memorable with Good Food Grazing’s expert event setup and day-of coordination. From bridal showers and hens parties to baby showers and weddings, we take care of every detail so you can relax and truly enjoy your celebration.

Request a Quote!

Why Choose Good Food Grazing?

  1. Experienced event professionals passionate about creating stunning and stress-free celebrations

  2. Attention to detail and personalised service

  3. Trusted by clients for seamless delivery and beautiful styling

  • Paul's Wedding Day, 2019
    Kaitlyn and the whole team at (venue removed) provided a high level service which made our recent Wedding at (venue removed) a very special and relaxing day. The communication and planning leading up to the day was very prompt and professional which took a lot of stress out of the process and gave us plenty of confidence in their experience and ability to manage the event. On the day, Kaitlyn and (venue removed) were very accommodating to us and our guests and made the day run seamlessly. They worked with all our other suppliers such as music, flowers, furniture etc to ensure everything was delivered on time and set up. We would highly recommend.

    *Kaitlyn was working as a Wedding Planner & Coordinator for a Melbourne Catering Company

  • Genevieve's Wedding Day, 2019
    (Venue Removed) hosted my wedding at their (Venue Removed) venue and it was incredible. Their attention to detail is second to none, the food was amazing and the service was impeccable. A big thank you to the event coordinators on the day who went above and beyond in all aspects to deliver the most perfect wedding reception.
    *Kaitlyn was working as a Wedding Planner & Coordinator for a Melbourne Catering Company

  • Fei’s Wedding Day, 2019
    We held our wedding reception at (venue removed) and it was the perfect night. Kaitlyn was attentive and helpful throughout the planning process and everything went to plan on the day. Couldn't have been happier with the staff, catering and venue. Big thanks to the (venue removed) team!
    *Kaitlyn was working as a Wedding Planner & Coordinator for a Melbourne Catering Company