Event Set Up & Day of Coordinator
Planning something special?
Whether it’s a relaxed backyard baby shower or a luxury hens weekend in an Airbnb, we handle the details so you can focus on the fun. From dreamy room setups and grazing tables to fridge stocking and personalised styling, our beautifully curated packages are designed to wow your guests and make hosting effortless.
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Small, beautifully packaged gifts your guests will love to take home and treasure. Perfect finishing touch for weddings, baby showers, hens parties, and corporate events.
Examples of Favours:
Mini jars of local honey or jam (50–100g)
Travel-size scented candles or tealight sets
Personalized chocolates or gluten-free baked treats
Small potted succulents or dried flower posies
Custom thank-you cards or branded tags
Packaging Options
Branded gift bags, elegant boxes, or delicate organza pouches
Finished with ribbons or twine and custom event tags
Pricing
Basic Favours (e.g., chocolates, candles): From $8–$12 per guest
Premium Favours (e.g., jars, succulents, personalized items): From $15–$25 per guest
Pricing includes sourcing, custom packaging, delivery, and setup at your event.
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Thoughtful care packs to help guests feel refreshed after celebrations
Basic Care Kit
Includes: mini water or electrolyte sachet, herbal tea or coffee sachet, small snack, personalized note, simple packaging
Price Range: $12 – $18 per guestDeluxe Care Kit
Includes everything in Basic, plus: mini skincare items (lip balm, hand cream, face mist), eye mask or cooling gel patches, hangover remedy sachets or vitamin C tablets, upgraded packaging
Price Range: $25 – $35 per guestWhat this covers:
Product sourcing (quality mini items and snacks)
Custom packaging (branded pouches or kraft boxes with ribbon/stickers)
Assembly time and labor
Delivery and event setup
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All packages are designed for 2 guests — extra guests can be added.
Delivery, setup, and collection are included.
Happy Birthday Package — From $185
Celebrate with style in the comfort of your hotel or Airbnb room.
Includes:Mini birthday cake (6-inch) with candle
Gourmet cheese & charcuterie grazing board (serves 2)
Sparkling non-alcoholic wine (375ml) or fresh juice
Birthday balloon bouquet or small floral posy
Personalised birthday card with your message
Marry Me Proposal Package — From $245
Create the perfect intimate “yes” moment.
Includes:Chocolate-covered strawberries
Elegant cheese & charcuterie board with nuts & fruit (serves 2)
Sparkling wine or premium non-alcoholic bubbles (375ml)
Rose petal scatter & candlelight setup
Hand-tied fresh flower bouquet
Custom “Will You Marry Me?” signage or keepsake card
Bridal Celebration Package — From $220
An indulgent, elegant send-off for the bride-to-be.
Includes:Deluxe dessert platter
Fresh fruit & cheese grazing board (serves 2–3)
Sparkling non-alcoholic wine or mocktail kit
Floral arrangement & themed decorations
Custom “Bride to Be” signage or sash (optional)
I Love You Romantic Package — From $195
A beautiful surprise to say “I love you.”
Includes:Chocolate fondue set with strawberries & marshmallows
Mini cheese platter & fresh fruit (serves 2)
Sparkling non-alcoholic wine (375ml)
Rose petals & candlelight setup
Personalised love note card
Optional Add-Ons:
Extra guests, luxury flowers, dessert towers, custom signage, or full picnic setups. -
Option 1: Seamless Arrival – A Fully Stocked Fridge
Imagine stepping into your Airbnb or holiday home to find the fridge and pantry already filled with your chosen groceries, perfectly organised and ready to enjoy. No errands. No queues. Just effortless convenience.
With our Premium Fridge Stocking Service, you select your groceries online. We will handle everything else. From collection to delivery to meticulous stocking, we ensure your space feels welcoming the moment you arrive.
How it Works
Book your service for your preferred date and time.
Place your online pickup order at your chosen supermarket (instructions provided upon booking). You select and pay for your items.
We collect, deliver, and beautifully arrange your groceries in the fridge and pantry, ready for your arrival.
Pricing
As an add-on with decorating service: from $150
Standalone luxury stocking service: from $200
*Travel within 20km of Melbourne CBD included. Additional travel fees apply beyond this radius.
*Food and beverages are purchased separately by the client. Bookings/Orders that contain alcohol must be 18 years of age or older with valid ID.
Option 2: Curated Fridge & Pantry Stocking for Gatherings
Hosting has never been easier. Whether it’s a baby shower, hens weekend, or an intimate celebration, our Concierge Pantry Service ensures your guests are welcomed with beautifully arranged, ready-to-enjoy snacks, drinks, and essentials. Thoughtfully curated and tailored to your preferences, it’s entertaining, without the stress.What’s Included (Sample Selection):
Fresh seasonal fruit & vegetable platters
Gourmet dips, crackers & artisanal breads
Handcrafted sweet treats, chocolates & petit desserts
Nutritious snacks (nuts, popcorn, dried fruit)
Breakfast essentials (pastries, granola, yoghurt alternatives)
Premium non-alcoholic beverages (sparkling water, juices, mocktail mixers)
Customisation available for dietary needs and personal tastes
Pricing
Small Gatherings (up to 10 guests): $250 – $320+
Medium Gatherings (11–20 guests): $400 – $550+
Large Gatherings (20+ guests): $700+
Additional Notes
Custom dietary requests (vegan, allergy-safe): +$30–$60
Delivery & setup within 20km of Melbourne CBD included; additional travel fees apply for locations beyond.
Alcoholic beverages not provided in this option.
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For up to 15 guests | 3–4 hours | You bring the food & drinks – we bring the wow factor
Transform your space into a picture-perfect celebration without lifting a finger. Whether it’s at home, a park, or your Airbnb, we’ll style and set the scene so all you have to do is arrive and enjoy.
What’s Included
Pre-Event Styling Consultation
1x virtual or phone consultation to confirm your theme, colour palette, and layout.
Personalised mood board so you can see your celebration come to life before the day.
Main Event Styling(choose one focal area)
Low picnic tables or folding tables (depending on location/comfort)
Cushions, rugs, tablecloths or linen runners
Vases with faux florals, dried florals, or fresh florals upgrade available
Cake stands, trays, and styling risers for beautiful presentation
Themed signage (e.g., “Welcome Baby”, “Oh Baby”, “Happy Birthday”)
Balloon Garland Feature
2–3 metre balloon garland in your chosen colour scheme (custom-designed for your space)
Gift or Dessert Station Styling
A dedicated table styled with linen, decor, and display stands to suit your theme
Full Setup & Packdown Service
1–2 team members onsite before guests arrive for full styling
Packdown after your event (same-day unless otherwise arranged)
Personal Touches
Incorporation of your own DIY signage, photos, or games if you wish
Colour-coordinated styling details to tie the look together
Packages:
Simply Styled – $450
standard inclusionsStyled & Statement – $550
full decor, with 2–3m garlandStyled Luxe – $650
premium decor, larger florals, full-impact setup
Optional add-on:
Extra balloon length – $40–$60 per meter
Additional styled area (e.g., photo backdrop, extra lounge space) – $120–$200 each
Fresh florals upgrade – $150+
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For 15–25 guests | Full service setup and food prep
Beautifully styled, fully stocked, and stress-free — perfect for celebrating the mum-to-be at home, in the garden, or at your Airbnb.
Package 1: Sweet & Simple Styling - $850.00
Includes:Includes:
Styling consult to choose theme, palette & vibe
Setup of one main space (picnic table, garden lounge, or indoor setting)
Table styling: runners, cushions, florals, candles, signage, servingware
Use of themed décor and tableware
Bar cart or drink station styling
Balloon garland (up to 3m) or streamer backdrop
Team for setup, styling touch-ups & packdown
Package 2: Styled & Stocked Celebration — from $1,350
Up to 20 guests | 4–5 hour service
Includes everything in Sweet & Simple Styling, plus:Additional area styled (e.g. lounge seating, entryway, bar station)
Pantry & fridge stocked with:
Sparkling waters, juices, soft drinks
Finger foods: seasonal fruit, dips, crackers, sweet treats
Special baby-themed desserts (cupcakes, cookies)
Bathroom stocked with: Hand soap, tissues, fresh flowers, hand towel, room spray, essentials basket
Fully styled baby gift table or wishing well setup
Welcome grazing platter for guests on arrival (feeds 10–15)
Package 3: Full Service Baby Shower Bliss — from $1,950
For 15–25 guests | Full service setup, styling, stocking & hosting
Includes everything in Styled & Stocked Celebration, plus:Balloon garland (3m+) & additional themed signage
Vendor arrival coordination (cake delivery, balloon install, etc.)
Staff onsite for up to 3 hours during event for:
Food & drink restocking
Guest service
Styling touch-ups
Optional add-ons:
Dessert tower, DIY flower crown station, personalised signage, next-day cleanup -
Up to 15 guests | Perfect for 3–5 hour celebrations
Bring your hens party vision to life with a beautifully styled space that’s perfect for sipping, laughing, and taking those all-important photos. Whether it’s indoors, in the garden, or at your Airbnb, we’ll create a setup that wows your guests and feels completely “you”.Your Luxe Celebration Styling Includes:
Styling Consultation
We’ll meet (virtually or in-person) to choose your colour palette and vibe — from boho and floral to disco glam.
Main Space Setup (choose one)
Luxe picnic table with floor seating
Airbnb or private dinner table setting
Relaxed garden lounge with low tables
Luxe Styling Touches
Balloon garland or streamer install (up to 3m)
Themed tablecloths or runners
Cushions & floor seating
Floral arrangements
Candles, signage, drink trays, servingware
Bar cart or drinks station setup
Themed signage ("She Said Yes", "Bride Tribe", "Let’s Get Toasted" etc.)
Stress-Free Experience
Professional team for full setup, styling touch-ups, and packdown
Optional Add-Ons
Cocktail bar kits or cocktail catering
Grazing table or individual grazing boxes
Personalised gift boxes or favours
Photo backdrop & props
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For 10–20 guests | 1–2 days | Airbnb or Private Home
Transform your hens weekend into a seamless, beautiful, and stress-free celebration — from the first welcome toast to the Sunday morning wind-down.Tier 1 – The Essentials
from $1,250 for 10 guests, +$65pp for extrasPerfect for a simple, beautifully styled hens weekend with light food and drink inclusions.
Includes:Planning call & styling timeline
Pantry & fridge stocked with snacks & brunch items (pastries, granola, fruit, dips, chocolates)
Non-alcoholic drinks (sparkling water, juices, mixers)
Welcome signage & small floral touches
Styling of 1 area (e.g. dinner table OR welcome setup)
Use of Good Food Grazing decor (props, cushions, candles)
Stylist onsite for up to 2 hours + pre-event delivery & collection
Tier 2 – The Styled Escape
from $1,950 for 12 guests, +$75pp for extrasA more styled, pampered weekend with extra décor and multiple spaces transformed.
Includes everything in Tier 1, plus:Styling of up to 2 areas (e.g. Friday night dinner AND Saturday brunch setup)
Larger floral arrangements & entry balloons
Bathroom pamper station (robes, masks, bath salts, slippers where suitable)
Welcome grazing platter (feeds 10–15)
Snack shelf fully stocked (chips, popcorn, chocolates, dips)
Stylist onsite for 3–4 hours + full pack-down the next day
Tier 3 – The Luxe Weekend
from $2,850 for 15 guests, +$85pp for extrasFull-service styling, stocking, and pampering, every detail handled.
Includes everything in Tier 2, plus:Expanded pantry & fridge stocking (mocktails, sparkling water, juices, mixers, extra snacks)
Enhanced welcome moment: Large grazing table or styled platters
Additional décor pieces such as neon sign, bar cart, candle displays
Premium floral styling in multiple rooms
Bathroom stocked with luxury essentials basket & fresh flowers
Vendor coordination (cake delivery, balloon install, activity setup)
Next-day recovery station with fresh pastries, juice, and snacks
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Sleepwear & Accessories
Pajamas (set): $40 – $120 per set (depends on fabric & brand)
Fluffy slippers: $25 – $50 per pair
Embroidered duffle bag: $45 – $90 each (custom embroidery adds cost)
Robe: $70 – $150 each (silk/satin premium option costs more)
Party Supplies
Extra long sparklers: $8 – $15 per pack (10-20 sparklers)
Biodegradable confetti cannons: $12 – $25 each
Proposal candles: $25 – $60 each (depends on size & customisation)
Customised sashes: $25 – $50 each (printed or embroidered)
Activities and Classes
DIY Classes (per person): $65 – $120
Flower crowns, painting, cake decorating, cocktail making, charcuterie boardsAdditional experiences (group pricing varies):
Pole dancing (per person): $70 – $120 per session
Life drawing: $50 – $90 per session, per person
Treasure hunt (group): $200 – $400 total
Pamper spa session: $90 – $150 per person
Cocktail making: $80 – $130 per person
Winery tour: $100 – $180 per person (including transport & tastings)
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The Little Luxe Touch Your Guests Will Love
1 kit per bathroom — perfect for up to 50 guests
Surprise and delight your guests with a thoughtfully curated bathroom amenity kit. Styled in a coordinating basket or timber tray with a “With Love, From the Couple” tag, or personalised monogram. Upgrade to luxe apothecary jars, gold signage, or individual guest packs for an extra elegant touch.
What’s Included:For Her:
Deodorant spray or natural roll-on
Mini hairspray
Bobby pins & hair ties
Clear nail polish & nail file
Mini pack of tissues
Hand cream
Safety pins & fashion tape
Mints or gum
Pain relievers (e.g. Panadol sachets)
Tampons & liners
Stain remover pen
Band-aids
Perfume mini or spritz (optional upgrade)
For Him (if setting up a dual bathroom):
Deodorant spray
Hair gel or styling wax
Mints or gum
Comb
Pain relievers
Band-aids
Hand sanitiser
Tissues
Safety pins
Toothpicks
Pricing:
Standard Kit — from $110.00
Deluxe Kit (glass jars + personalised tags) — from $150.00
Add-ons:Extra guest coverage (over 50 guests): +$20 per 20 guests
Framed signage or mirror display: +$25
Refill kit (for 6+ hour events) : +$40
Dual His & Hers Setup: +$80
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Personalized signs, menus, and seating charts designed and printed.
Coordinate your event branding with professional, themed printed materials.
Includes:Up to 3 custom A4 or A3 signs (e.g., welcome sign, grazing menu, bar list)
Basic graphic design tailored to your theme
Printing on stock or foam board
Pickup or delivery included (within 20km)
Add-on options: seating charts, menus, place cards
Pricing Guide:
Base package (3 signs + design + print): from $250
Additional signs or menus: $40–$60 each
Seating charts: from $80
Place cards: from $3 each (depending on quantity & design complexity)
Delivery outside 20km: additional fee applies
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Relax and enjoy your event — we’ll handle the cleanup.
Our team will efficiently dismantle decor, pack up all equipment, and ensure the venue is left spotless. Perfect for busy hosts who want to avoid the hassle at the end of a celebration. Available as a standalone service or added to any package for peace of mind.Includes:
Return to venue at agreed time
Pack down all decor, signage, styling elements
Collection and safe return of personal and/or hired items (additional costs may apply)
Light clean/tidy of event area
Disposal of general waste (using venue bins only)
Standalone Services:
Small Event - up to 50 guests/under 2 hrs pack down: $180–$250
Medium Event - 50–120 guests/2–3 hrs: $250–$350
Large Event - 120+ guests/3–4 hrs: from $350+
Additional Costs:
$40–$50 per staff/hour if additional hours or staff are required
$50–$80 to account for unsociable hours
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Fun & Supervised Kids’ Play Area
Keep your little guests happily entertained with a safe, engaging, and thoughtfully styled play space. Perfect for family-friendly events, weddings, and celebrations where parents want to relax knowing the kids are having fun.
IncludesStyled soft play area and picnic rug corner
Age-appropriate games, toys, and colouring books
Low tables and cushions
Additional Options:
- Bubble machine
- Baby change facility
- Portable Playpen with activities
And more by request!Pricing Guide:
Basic Play Area Setup: from $250
Supervision by WWCC-certified staff: +$150 for 2 hours
Snack or grazing box add-on: $15 per child
Additional options priced individually
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Event Design Guidance - Bring Your Vision to Life
Perfect for DIY hosts who want professional input without full event management. Receive personalised advice on colour schemes, themes, décor, and styling to make your event uniquely yours.
What’s Included:Initial Consultation (60–90 minutes):
Discuss your vision, preferences, and event goals either in person or via video call.Custom Mood Board & Colour Palette:
A personalised digital mood board showcasing décor styles, colour schemes, and theme ideas tailored to your event.Decor & Styling Recommendations:
Suggestions for furniture, lighting, flowers, table settings, and other key décor elements.Vendor Recommendations:
Access to trusted local vendors for rentals, florists, signage, and more.Styling Checklist & Tips:
Practical advice on sourcing, setup timing, and DIY styling best practices.Follow-Up Q&A:
One follow-up email or call to clarify any styling questions before your event.
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Partial Planning & Limited On-the-Day Support
Ideal for hosts who want expert guidance through key planning stages and some hands-on help on the day, without the cost of full event coordination. We’ll manage vendor communication, create a detailed timeline, and provide essential on-the-day support to keep your event running smoothly.
What’s Includes:Initial planning call (up to 1 hour) to understand your vision and needs
Custom run sheet/timeline tailored to your event flow
Vendor contact handover and liaison prior to the event
Up to 3 hours of on-the-day assistance (setup, timeline checks, vendor management)
One pre-event site visit if required
Pricing Guide:
Partial Planning & On-the-Day Support: from $650
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Beautifully Styled Event Setup - You Run the Day
Perfect for clients who want to manage the event flow themselves but expect flawless, professional décor delivered and installed with care.What’s Included:
Pre-event phone consultation to confirm your vision and venue layout
Full setup of tablescapes, signage, balloons, florals, and props (in collaboration with your chosen suppliers)
Use of Good Food Grazing décor inventory — including cake stands, risers, baskets, picnic cushions, and more
Travel to venue within a 20km radius (additional fees apply beyond this)
Please note: Pack-down is not included but can be added as a separate service for your convenience.
Pricing Guide:
Styled Setup Service: from $650 (depending on event size and complexity)
Pack-down Add-On: from $150
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Beautifully Styled Setup - Relax & Celebrate
Let us bring your vision to life with beautifully styled décor and seamless setup. Perfect for intimate gatherings and small to medium events, this package transforms your space with themed decorations, coordinated supplier deliveries, and full styling, so you can focus on celebrating while we handle the details.What’s Included:
Pre-event consultation to confirm your theme, layout, and styling preferences
Setup of all client-provided décor (balloons, signage, florals, centrepieces).
Styling of tables, gift stations, bar carts, dessert or grazing areas
Use of Good Food Grazing’s décor items like picnic rugs, baskets, tablecloths, risers, and vases (additional costs may apply)
Coordination with vendors for delivery timing and setup logistics
Full setup and styling completed before guest arrival
Basic floor plan layout and styling flow
Please note: Pack-down is not included but can be added as a separate service for your convenience.
Ideal For:
Hosts who want a professionally styled event space ready to go, while managing the rest of the event themselves.Pricing Guide:
Styled Setup Package: from $750 (depending on event size and complexity)
Pack-down Add-On: from $150
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Complete On-the-Day Coordination — Relax & Enjoy Your Day
Enjoy peace of mind knowing every moment is expertly managed. Perfect for weddings, elopements, styled corporate events, and larger celebrations, this package includes everything in Essential Setup plus dedicated on-the-day coordination. We’ll liaise with vendors, manage your timeline, and handle last-minute needs so your day flows seamlessly from start to finish.
What’s Included:One planning meeting (60–90 minutes), in-person at the venue or virtual
Creation of a detailed event timeline/run sheet
Vendor coordination during the week leading up to your event
Full on-the-day coordination (up to 8 hours), including:
Vendor check-ins and troubleshooting
Timeline and flow management
Cueing speeches, music, and transitions
Styling oversight to ensure your vision is realised
Guest or bridal party support (e.g., moving people between areas)
Setup assistance with décor and signage, if needed
Emergency kit for last-minute fixes
Best for: Weddings, elopements, styled corporate events, and anyone who wants to actually enjoy their day stress-free.
Best For:
Couples and hosts who want to truly enjoy their special day stress-free, knowing every detail is expertly handled.Pricing Guide (Melbourne):
Full On-the-Day Coordination: from $1,200
Pack-down Add-On: from $180
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Grazing Tables, Dessert Table & Food Styling
Personalized signage and theming
Additional decor elements (e.g., fairy lights, custom balloons)
Tailored packages to suit your budget and vision
Event Set Up & Wedding Day Coordination Packages
Make your special day effortless and memorable with Good Food Grazing’s expert event setup and day-of coordination. From bridal showers and hens parties to baby showers and weddings, we take care of every detail so you can relax and truly enjoy your celebration.
Why Choose Good Food Grazing?
Experienced event professionals passionate about creating stunning and stress-free celebrations
Attention to detail and personalised service
Trusted by clients for seamless delivery and beautiful styling

